Administrative Assistant (Part-time)

Spectrum Independence Living is a non-profit organization that is designed to assist young adults with neurodivergent conditions to develop the skills necessary to live independently. SpIndL offers coaching in life skills, employment and social behavior; mentorships; safety checks; and social opportunities. SpIndL Agreements may be for various services which include coaching, assistance in obtaining employment, providing independent living options and assisting with management of the participant’s personal finances and other responsibilities.

Position Overview

The SpIndL Administrative Assistant will play a pivotal role in providing exceptional support, service and coordination for the SpIndL program. This role involves managing various administrative and operational tasks, ensuring seamless communication between clients, sponsors and staff while delivering top-notch customer service to all stakeholders. This part-time role is expected to require 15-25 hours per week of scheduled office hours with additional day and evening hours required upon occasion.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to the SpIndL team, including answering phones, scheduling meetings, managing calendars, and preparing necessary documentation.
• Stakeholder Communication: Act as the primary point of contact for clients, sponsors and staff while addressing inquiries, providing information, and facilitating effective communication channels.
• Program Coordination: Assist in planning, organizing, and executing SpIndL program activities and events, ensuring all logistics are managed efficiently.
• Data Management: Maintain accurate records of program activities, participant information, and other relevant data, utilizing appropriate software and systems.
• Customer Service: Deliver exceptional customer service to program participants, addressing their needs and concerns promptly and professionally.
• Reporting: Compile and prepare reports on program progress, outcomes, and other metrics as required by the SpIndL management team.
• Marketing: Assist with creating printed promotional materials and social media management.

Qualifications

• Must have a passion for service.
• Experience: Previous experience in a support or coordination role, particularly within a non-profit program, care giver coordination or project management context, is highly desirable.
• Strong ability to work with young adults with neurodivergent conditions.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently and collaboratively within a team.
• Strong problem-solving skills and attention to detail.

Work Environment

The role of a SpIndL Administrative Assistant typically involves working in an office environment, with occasional opportunities to travel for program-related events. Flexibility in working hours may be required to accommodate various program activities. The physical demands of the job may include standing, walking, reaching and occasional need to lift and transfer at least 50 pounds or direct others in assisting clients.

How to Apply

Please submit your resume and a cover letter detailing your qualifications and experience to info@spindlrivervalley.org. We look forward to reviewing your application and exploring how you can contribute to the success of the SpIndL program.